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Assistant Director of Admissions

Assistant Director of Admissions

The Assistant Director performs a variety of duties in the identification and recruitment of prospective University students. The Assistant Director helps manage and uphold the integrity of the department.

Essential Responsibilities

    • Recruit and process various applications from inquiry to enrollment.

    • Maintain regular communication with inquiries and applicants, track weekly progress on all applications, and keep files up-to-date utilizing UVF’s student information systems (Jenzabar & CRM Program).

    • Respond to daily “to do lists,” including: emails, texts and phone calls.

    • Meet with prospective students and parents who visit the University.

    • Assist Director of Admissions in managing and coaching Admissions counselors.

    • Assist Director of Admissions in managing and tracking team travel.

    • Collaborate with Admissions and Online Operations teams in continually building and optimizing use of the CRM for efficiency and automation.

    • Work with UVF Marketing department as needed to promote programs and events.

    • Oversee all on-campus events that may involve the Admissions Office including but not limited to Breakaway, Open House, Admitted Student Day and all schedules for Personalized Visits.

    • Oversee the management of Admissions student workers.

    • Willing to travel as needed to attend college fairs, youth conventions and visits to organizations and high schools (requires a valid driver’s license).

    • Able to speak publicly at churches, organizations, and large events.

    • Working knowledge of Jenzabar One student information system a plus.

    • Oversee and supervise various mailings and marketing campaigns in CRM program.

Other Duties and Responsibilities

    • Assist the Director weekly with team management responsibility and attend Admissions team meetings.

    • Represent the department in various meetings.

    • Represent the University at off-campus recruiting events as needed.

    • Collaborate with various departments on behalf of students.

    • Attend all staff training events.

    • Assist with training of new employees.

    • Serve as University DSO to assist with international students as needed.

Work Environment

The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require standing or walking and/or the lifting and carrying of small objects. Some travel should be expected.

Spiritual Requirements

All employees must be openly committed followers of Christ and sign the Community Life Standards.

Qualifications and Abilities

    • Motivated self-starter and problem-solver.

      · Strong verbal and written communication skills, including public speaking ability.

      · Ability to implement new program initiatives.

      · Able to understand multiple degree and non-degree programs.

      · Comfortable interacting with people.

      · Ability to engage with people from diverse backgrounds.

      · Deep understanding and ability to articulate the mission and culture of UVF.

      · Works well with parents, teenagers, and older adults.

      · Sensitive to working with confidential information.

Skills and Knowledge

    • Working knowledge of Jenzabar One student information system a plus.

    • Working knowledge of Element451 (CRM) a plus.

    • Strong knowledge of Microsoft Office (Word, Outlook, Excel, Teams, etc.).

Education and/or Experience

    • Bachelor Degree from an accredited four-year college or university.

    • Prior experience in Admissions is a plus

The University

The University of Valley Forge (UVF) is an accredited Christian university of the Arts, Sciences, and Professions located on a beautiful 100+ acre campus in Phoenixville, Pennsylvania. With 52 undergraduate majors, eight graduate programs, and dozens of credentialed and dedicated professors, UVF is committed to the mission to prepare individuals for a life of service and leadership in the church and the world.

The University hereby affirms its commitment to equal employment opportunity for all qualified persons without regard to race, color, national origin, gender, disability, age, genetic information, or status as a disabled veteran.

 

To be considered for this position, please email resume to:

University of Valley Forge

Human Resources

Email: HR@valleyforge.edu

Seal of the University of Valley Forge: shield with cross, text UNIVERSITY OF VALLEY FORGE at top, 1939 at bottom.
1401 Charlestown Road Phoenixville PA 19460
800.432.8322 | 610.935.0450
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Admissions FAQs

Yes, most colleges and universities accept homeschool transcripts. You’ll need to create a transcript that lists all courses taken, grades earned, and a brief description of each subject. Many colleges may ask for additional documentation to verify the curriculum or learning outcomes. 

A homeschool transcript should include the following:   

  • Student’s name and contact information   
  • A list of courses by grade level (9th-12th)   
  • The grades and credits earned for each course   
  • GPA  

You can use online tools or templates to help structure your transcript.

Transcript Template (Right-click and “Save Link As” to download)

No, colleges understand that homeschool students may follow a non-traditional curriculum. You are not required to use a specific homeschooling program, but the courses should be rigorous and meet the academic standards of the college. 

UVF is test-optional, . It’s best to check each college’s specific testing policy. If you submit them, we will use those test scores for placement into math and English courses.  If you don’t submit test scores, we have placement tests that we designed that you will take instead. 

Homeschool students are encouraged to get involved in extracurricular activities (sports, clubs, volunteering, internships, etc.). For letters of recommendation, you can ask mentors, tutors, employers, or community leaders who are familiar with your work and character. We understand that your experiences may look different from those of traditional students. 

Homeschool students typically don’t have a GPA or class rank based on a standardized grading system. You may be asked to provide your grading scale (e.g., A = 90-100, B = 80-89, etc.) and explain how you evaluate coursework. . 

If your grading was pass/fail, a work sample does help us evaluate the rigor of your coursework. 

Yes, homeschooled students are eligible for the same federal and state financial aid (e.g., FAFSA) as other students. You are also eligible for institutional scholarships. 

You may be asked to provide documentation showing that your homeschooling complies with the laws of your state (e.g., notice of intent to homeschool, records of testing or assessments). We are familiar with most states’ homeschool laws. 

Yes, you can still apply as a homeschooled student if you were homeschooled for any portion of high school. You’ll need to explain the structure of your education and provide transcripts for both your public/private school and homeschool years, if applicable. 

A GED is not required if you have completed your high school education through homeschooling, provided you can submit a detailed transcript and meet the other application requirements. However, if you took the GED, you may submit those scores as part of your application if they are beneficial. 

We value the self-motivation and discipline that often come with homeschooling.  Our homeschooled students typically excel in academic curiosity, resilience, and ability to work independently. 

We always encourage students to come for an on-campus visit.  It can be a great opportunity to showcase your personality and explain your homeschooling background in person. It’s also a chance to ask questions about the college and demonstrate your interest in the school. 

Homeschooling allows you to tailor your education to your interests and strengths. We appreciate the diversity of perspectives that homeschool students bring, so don’t be afraid to highlight how your education has been non-traditional but still rigorous and meaningful. 

If you’ve taken college-level courses during high school (dual enrollment), make sure to include those credits on your application. You’ll need to request official transcripts from the college(s) where you took courses and submit them to your prospective schools. 

Some scholarships are specifically for homeschool graduates. These may be offered by homeschool associations, local foundations, or certain colleges. It’s a good idea to research scholarships in your area or inquire about opportunities at the colleges you’re applying to.