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Women’s Volleyball Coach – Mailroom/Fleet Coordinator

Women’s Volleyball Coach – Mailroom/Fleet Coordinator

Duties will include managing all aspects of the women’s volleyball program as well as oversee our mailroom and fleet operations. Our department and university philosophy center around preparing individuals for a life of service in the church and in the world.

Perform the Duties of Head Coaching

  • Create a Christ-centered team community by focusing on athletes’ spiritual growth and maturity – this should be highest priority.
  • Promote the ideals of Christian sportsmanship in all phases of conducting an intercollegiate athletic program reflective of a Biblical University.
  • Demonstrate professionalism through good communication, organization, and personal conduct.
  • Attend Athletic Department meeting and training sessions.
  • Adhere to regulations as set forth in the Athletic Department Coach Manual, University policies, league, and Title IX requirements.
  • Manage all operational and administrative activities for the specific sport program.
  • Manage and control financial responsibilities of your sport in accordance with institutional and departmental policies. Examples include: adhering to specified food budget; properly submitting receipts; obtaining approval for equipment purchases.
  • Cooperate with the Athletic Trainer in managing athletes’ health and preparation for practice and competition.
  • Communicate effectively with Sports Information Coordinator about roster, schedule,
    statistics, special interest stories, award nominations, and website interests or concerns.
  • Ensure adherence to all association, conference and university rules by student-athletes and supporting staff.
  • Attend conference coaching calls and complete nominations and voting in a timely manner.
  • Cooperate in the enforcement of facility rules, regulations, and clean up.
  • Represent the Athletics Department at Admissions Open Houses and/or involvement in other pertinent recruiting events such as prospective athlete scheduled visits and overnight stays.
  • Communicate effectively with admissions and recruitment personnel in tracking student-
    athletes throughout the enrollment process.
  • Inventory athletic equipment and identify needs at the start and end of every season.
  • Supervise assistant coach(es) who are part of the program.
  • Transportation to and from games with driving responsibilities
  • Assist the Director of Athletics in evaluating programs, personnel and facilities.
  • Demonstrate deep knowledge and understanding of sport.
  • Focus on teaching individual skill development and technique throughout the season.
  • Focus on teaching and developing game strategy.
  • Attend and direct the varsity team in all intercollegiate practices and contests.
  • Plan, organize, and design effective practices to improve athletes’ individual skill and knowledge of the game. Demonstrate up-to-date knowledge of appropriate techniques, training, conditioning, and skills necessary to perform in the sport.
  • Design and implement off season training program.
  • Scout and recruit prospective student athletes.
  • Take necessary steps to guard against activities and behavior that could be viewed as hazing, unethical or discriminatory.
  • Provide positive feedback and constructive criticism to athletes to improve individual
    performance.
  • Consult with the Director of Athletics or designee with regard to student-athlete disciplinary issues, and assist with implementation of sanctions commensurate with respective violations and in accordance with established guidelines and regulations.
  • Establish appropriate and effective mentoring relationships with student-athletes.

Perform the duties of Mailroom Coordinator:

  • Supervise, manage and train 7-8 student workers. Identify and train an Apprentice as the next Student Supervisor.
  • Operate a licensed post office within the university, posting and sending out mail. Manage the postal boxes and keys for students.
  • Receive mail from the US Postal Service and packages from Amazon, FedEx and UPS.
  • Separate mail and packages for departments and individuals on campus, and deliver mail to faculty and staff in administrative buildings on campus.
  • Maintain the stock room of letterhead and paper supplies.
  • Maintain confidentiality of all materials.
  • Forward mail to students no longer at the university, for up to three months.
  • Assist in management of student workers by verifying time cards bi-weekly and assigning responsibilities for daily tasks.

Perform the duties of Fleet Manager:

  • Receive reservation requests, pick up and returns of vehicles for University trips.
  • Vehicle maintenance, including oil changes, tires, necessary repairs.
  • Manage policy of vehicle reservations.
  • Oversee one student worker and supervise cleaning of vehicles.
  • Work with the CFO on vehicle purchases or sales of vehicles, assisting to process insurance issues as requested.
  • Maintain accurate inventory of vehicles, registrations, and all proper paperwork.
  • Keep a calendar of maintenance for all vehicles.

Work Environment

The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require standing or walking and/or the lifting and carrying of small objects. Regular travel should be expected.

Spiritual Requirements

All employees must be openly committed followers of Christ and sign the UVF Community Covenant.

  • Evidence of a desire to grow in grace and in the knowledge of Christ.
  • An identifiable salvation experience.
  • A pattern of spiritual development characterized by prayer, Bible study, and regular attendance at a local church or involvement in church ministry.
  • A commitment to ministry and encouragement of others toward the same.

Qualifications and Abilities

  • Strong interpersonal skills.
  • Experience working with college age students
  • Experience with mentoring/counseling
  • Excellent communication skills (oral and written) are essential to work with students, faculty, staff and employers.
  • Able to lift up to 50 pounds and related physical management.
  • Able to collaborate with students, faculty and employers.
  • Computer Skills (Excel, Microsoft Outlook, Word and Social Media Sites).
  • Basic vehicles management and understanding of regular maintenance procedures.

The University

The University of Valley Forge (UVF) is an accredited Christian university of the Arts, Sciences, and Professions located on a beautiful 100+ acre campus in Phoenixville, Pennsylvania. With 52 undergraduate majors, eight graduate programs, and dozens of credentialed and dedicated professors, UVF is committed to the mission to prepare individuals for a life of service and leadership in the church and the world.

The University hereby affirms its commitment to equal employment opportunity for all qualified persons without regard to race, color, national origin, gender, disability, age, genetic information, or status as a disabled veteran.

To be considered for this position, please email resume to:

University of Valley Forge

Gretchen LeVan
Athletic Director
Email: gllevan@valleyforge.edu

Seal of the University of Valley Forge: shield with cross, text UNIVERSITY OF VALLEY FORGE at top, 1939 at bottom.
1401 Charlestown Road Phoenixville PA 19460
800.432.8322 | 610.935.0450
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Admissions FAQs

Yes, most colleges and universities accept homeschool transcripts. You’ll need to create a transcript that lists all courses taken, grades earned, and a brief description of each subject. Many colleges may ask for additional documentation to verify the curriculum or learning outcomes. 

A homeschool transcript should include the following:   

  • Student’s name and contact information   
  • A list of courses by grade level (9th-12th)   
  • The grades and credits earned for each course   
  • GPA  

You can use online tools or templates to help structure your transcript.

Transcript Template (Right-click and “Save Link As” to download)

No, colleges understand that homeschool students may follow a non-traditional curriculum. You are not required to use a specific homeschooling program, but the courses should be rigorous and meet the academic standards of the college. 

UVF is test-optional, . It’s best to check each college’s specific testing policy. If you submit them, we will use those test scores for placement into math and English courses.  If you don’t submit test scores, we have placement tests that we designed that you will take instead. 

Homeschool students are encouraged to get involved in extracurricular activities (sports, clubs, volunteering, internships, etc.). For letters of recommendation, you can ask mentors, tutors, employers, or community leaders who are familiar with your work and character. We understand that your experiences may look different from those of traditional students. 

Homeschool students typically don’t have a GPA or class rank based on a standardized grading system. You may be asked to provide your grading scale (e.g., A = 90-100, B = 80-89, etc.) and explain how you evaluate coursework. . 

If your grading was pass/fail, a work sample does help us evaluate the rigor of your coursework. 

Yes, homeschooled students are eligible for the same federal and state financial aid (e.g., FAFSA) as other students. You are also eligible for institutional scholarships. 

You may be asked to provide documentation showing that your homeschooling complies with the laws of your state (e.g., notice of intent to homeschool, records of testing or assessments). We are familiar with most states’ homeschool laws. 

Yes, you can still apply as a homeschooled student if you were homeschooled for any portion of high school. You’ll need to explain the structure of your education and provide transcripts for both your public/private school and homeschool years, if applicable. 

A GED is not required if you have completed your high school education through homeschooling, provided you can submit a detailed transcript and meet the other application requirements. However, if you took the GED, you may submit those scores as part of your application if they are beneficial. 

We value the self-motivation and discipline that often come with homeschooling.  Our homeschooled students typically excel in academic curiosity, resilience, and ability to work independently. 

We always encourage students to come for an on-campus visit.  It can be a great opportunity to showcase your personality and explain your homeschooling background in person. It’s also a chance to ask questions about the college and demonstrate your interest in the school. 

Homeschooling allows you to tailor your education to your interests and strengths. We appreciate the diversity of perspectives that homeschool students bring, so don’t be afraid to highlight how your education has been non-traditional but still rigorous and meaningful. 

If you’ve taken college-level courses during high school (dual enrollment), make sure to include those credits on your application. You’ll need to request official transcripts from the college(s) where you took courses and submit them to your prospective schools. 

Some scholarships are specifically for homeschool graduates. These may be offered by homeschool associations, local foundations, or certain colleges. It’s a good idea to research scholarships in your area or inquire about opportunities at the colleges you’re applying to.