Faculty Administrative Assistant - University of Valley Forge

Faculty Administrative Assistant


(POSTED JUNE 22, 2022)

The University of Valley Forge invites applicants for a Faculty Administrative Assistant position in the Arts & Science, Behavioral Sciences, and Business Departments under the direction of the Academic Department Chairs. This is a part-time position working as part of a team to provide a comprehensive, customer-focused service to students, staff, and external stakeholders. The demands of the role can fluctuate with the academic year.

Essential Duties, Tasks, and Responsibilities

  • Support the department chairs, full-time and part-time faculty.
  • Maintain calendars for the Department Chairpersons.
  • Interact with students, faculty, administrators, and visitors to create a warm, welcoming, supportive atmosphere.
  • Assist with data entry/word processing of tests, syllabi, attendance sheets, and letters.
  • Post class cancellations on door of classrooms or email students if necessary.
  • Oversee the organization of department offices and the management of teaching assistants and work study students.
  • Schedule, administer, and monitor off-schedule exams and quizzes.
  • Submit a work requisition though emails when there are maintenance needs.
  • Submit a marketing request form to have faculty office hour signs made for the academic year.
  • Assist with Canvas, the Learning Management System which includes attendance, assignments, handouts, resources, grade entry, and mid-term academic alerts.
  • Other duties as assigned.

Work Environment

Exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, occasional standing or walking and lifting of small objects may be required.


  • A positive professional approach, with good organizational and interpersonal skills with the ability to work using your own initiative.
  • Ability to prioritize tasks and meet deadlines.
  • Competent with Microsoft Office, Word, Excel, PowerPoint and Outlook. Knowledge of Canvas, Jenzabar, Survey Monkey and SharePoint a plus.
  • Ability to multi-task.
  • Excellent communication skills.
  • Sensitive to working with confidential information.

Education and/or Experience

  • Bachelor’s degree preferred
  • At least three years of related administrative experience

Spiritual Requirements

  • All employees must be openly committed followers of Christ and sign the Community Life Standards

The University:

The University of Valley Forge (UVF) is an accredited Christian university of the Arts, Sciences, and Professions located on a beautiful 100+ acre campus in Phoenixville, Pennsylvania. With over 50 undergraduate majors, six graduate programs, and dozens of credentialed and dedicated professors, UVF is committed to the mission to prepare individuals for a life of service and leadership in the church and the world. The University hereby affirms its commitment to equal employment opportunity for all qualified persons without regard to race, color, national origin, gender, disability, age, genetic information, or status as a disabled veteran.

To apply

Please submit resume to:


Veronica A. Bird

University of Valley Forge

Director – Human Resources

Email: rabird@valleyforge.edu

Fax:  610.917.3951